MacCallum More Museum and Gardens

WEDDING AND RECEPTION GUIDELINES

(434) 372-0502

 

Please read these guidelines carefully!!!

COST of * Property rental for a wedding only

MEMBERS: $50 non-refundable deposit is due immediately upon reserving the Gardens in order to secure the date. $250 Rental Fee is due two weeks prior to the event. $50 Refundable damage deposit is due two weeks prior to the event.

Total: $350

 

NON-MEMBERS: $50 non-refundable deposit is due immediately upon reserving the Gardens in order to secure the date. $300 Rental Fee is due two weeks prior to the event. $50 Refundable damage deposit is due two weeks prior to the event.

Total: $400

 

COST of * Property rental for a wedding and reception

MEMBERS: $50 non-refundable deposit is due immediately upon reserving the Gardens in order to secure the date. $350 Rental Fee is due two weeks prior to the event. $250 Refundable damage deposit is due two weeks before the event.

Total: $650

 

NON-MEMBERS: $50 non-refundable deposit is due immediately upon reserving the Gardens in order to secure the date. $400 Rental Fee is due two weeks prior to the event. $250 Refundable damage deposit is due two weeks prior to the event.

Total: $700

 

*Property: House and/or Gardens

 

This facility is operated in a nondiscriminatory basis with regards to race, color, national origin, religion, sex, familial status, age, or handicap. Complaints of discrimination may be sent to the U.S. Secretary of Agriculture, Washington, D.C. 20250.

 

 

1. In case of rain, all monies will be refunded except for the $50.00 non-refundable deposit.
2. If the event is canceled for any reason other than weather within two weeks of the event date, the rental fee is non-refundable. The damage deposit will be refunded.
3. MacCallum More property must be cleaned, inspected and vacated by nine (9) p.m. or by dark, whichever comes first.
4. **The renter is responsible for his guests and any damage that they may incur. (Please See Addendum)
5. The renter is responsible for all clean up and garbage removal.
6. Please designate a person to be available to walk through MacCallum More property with MacCallum More personnel after the event is over to verify that the properties are clean and undamaged.
7. Please do not park in or block any of our neighbors' driveways.
8. MacCallum More has chairs and a few tables that are available for your use. We also have folding tables (six feet long) for rent at $5.00 each, and two 10' x 20' canopies for rent at $50 each. The renter is responsible for the placement and return of the chairs and the tables.
9. The renter is responsible for providing any needed items for her wedding, rehearsal and and/or reception, i.e. iron, ironing board, hairpins, safety pins, tape, utensils, mirrors, dishes, glasses, plates, etc.
10. MacCallum More has the names and phone numbers of rental companies, photographers, musicians, horse & carriage and caterers available at the renter's request.
11. The use of the Gardens for portraits: $25.00
12. If you have your wedding in the Gardens, you may have your bridal portraits taken in the Gardens at no additional charge.
13. Absolutely no smoking in the House.
We know how important this day is to you, and we will do everything we can to help make this a happy and memorable occasion.

 

**ADDENDUM

*Because of previous damage to our fountains and our gardens and especially for safety reasons, we ask that children be supervised at all times! This includes photo sessions, rehearsals and receptions. Please do not allow them to throw anything into the fountains or to harm the plants or the wildlife. We ask that you do not allow them to jump from or climb on any of the structures or statuary.

Rollerblades, skateboards, bicycles and other sports are not allowed in the gardens. All pets must be kept on a leash at all times. These are private gardens, not a public playground. Damage to MacCallum More property could result in the loss of your deposit plus fines and the cost of repairs.

We appreciate your cooperation in following these guidelines. They have been created for your safety as well as for the preservation of MacCallum More.

CONTRACT FOR MACCALLUM MORE RENTAL Name__________________________________________________________________________
Address________________________________________________________________________
______________________________________________________________________________
Phone_______________________________E-mail:____________________________________
Date of application: _______________ Date requested for function: ______________________
Type of function: WEDDING________ RECEPTION________ OTHER_____________________
If other, please describe:___________________________________________________________
(All Parties Have To Be Preapproved By The Board Of Directors)
Time of function_________________ to____________________ Estimated attendance___________________ MacCallum More member: yes___________ no____________ 

For your benefit, please read the following contract guidelines carefully! A $50.00 non-refundable deposit is due immediately upon reserving the property in order to secure the date. Remainder of Property Rental must be paid IN FULL no later than TWO WEEKS prior to the rental date. For rental discount, member must join under family status ($30.00) in case of rain, all monies will be refunded except for the $50.00 non-refundable deposit.  If the function is cancelled for any reason other than weather within two weeks of the event date, the rental fee is nonrefundable.   The damage deposit will be refunded.

*The renter agrees to be responsible for the guests and any damage they may incur.  (Please see Addendum).  The renter is responsible for the placement and return of any chairs and tables used.  The renter is responsible for all clean-up and garbage removal throughout the property.  Trash receptacles with liners will be provided upon request.  The renter must designate a person to be available to walk throughout the property with MacCallum More personnel after the event is over to verify that the property is clean and undamaged.  The damage deposit will be refunded after the function and inspection.of the facilities.  If any damage is found, all damage cost will be assessed by the Board and any refund will be made less the cost for repairs or cleaning.  Only birdseed is to be used at wedding parties.

Nothing will be moved to other areas of the Garden unless pre-approved by MacCallum More personnel.

MacCallum More property must be cleaned, inspected and vacated by 9PM or dark, whichever comes first.

Any violation of this rental agreement may result in loss of deposit, fines or penalties assessed by the Board of Directors.

The undersigned hereby agrees to be responsible for any property damage and necessary clean-up and to indemnify and hold harmless MacCallum More Museum and Gardens from any liability, court costs and legal fees arising from the use of the above facilities.

 

__________________ ___________________________________________

DATE                           RENTER

 

 

_______________________       ____________________________________________ 

TOTAL RENTAL COST              MUSEUM REPRESENTATIVE

This facility is operated in a nondiscriminatory basis with regards to race, color, national origin, religion, sex, familial status, age, or handicap. Complaints of discrimination may be sent to the U.S. Secretary of Agriculture, Washington, D.C. 20250.